PGUSD Injury and Illness Prevention Plan

A comprehensive guide to workplace safety protocols and COVID-19 prevention procedures for Pacific Grove Unified School District.

Program Establishment & Responsibility

1

Program Establishment

Established in accordance with California Labor Code Section 6401.7 (SB 198) and California General Industry Safety Order Code of Regulations, Title 8, §3203.

2

Superintendent Responsibility

Responsible for safety program design and implementation, managing school Principals, and ensuring accountability for day-to-day safety operations.

3

School Principal Responsibility

Responsible for implementation and compliance with health and safety regulations at their school, designating a Safety Representative/Coordinator for each site.

Management & Employee Responsibilities

Managers & Supervisors Must:

  • Be trained on safety hazards affecting employees
  • Implement safety policies and procedures
  • Provide complete safety training
  • Enforce safety rules consistently
  • Report and investigate all injuries
  • Inspect work areas regularly
  • Ensure unsafe conditions are corrected

Employees Must:

  • Follow all safety policies and procedures
  • Wear appropriate safety equipment
  • Maintain equipment in good condition
  • Report all injuries immediately
  • Report unsafe acts and conditions
  • Perform only authorized job duties
  • Keep work areas clean and hazard-free

All employees, including managers and supervisors, are responsible for complying with safe and healthful work practices. Disciplinary measures may be progressive, depending on the infraction's severity and frequency.

Communication & Hazard Identification

Communication Methods

  • New employee orientation
  • Periodic IIPP review
  • Safety training programs
  • Safety committee meetings
  • Newsletters and bulletins

Hazard Identification

  • Written procedures to identify hazards
  • Safety evaluations of new equipment
  • Timely investigation of incidents
  • Regular safety inspections
  • Regulatory agency inspections

Incident Investigation

  • Report all incidents same day
  • Interview injured employees
  • Examine workplace factors
  • Determine root cause
  • Take corrective action

Serious injuries must be reported to Cal-OSHA within 8 hours per Cal-OSHA §342.

Hazard Evaluation & Training

Hazard Evaluation & Abatement

The Safety Representative reviews inspection reports and determines corrective actions. Serious hazards must be abated immediately, while non-serious hazards may be addressed over time with an action plan.

Safety & Health Training

Training is provided in the following situations:

  • For new employees upon hiring
  • When new substances, processes, or equipment are introduced
  • When new hazards are recognized
  • After accidents/exposures
  • When IIPP is updated
  • When required by regulations

Record Keeping & Maintenance

Record Keeping Procedures

Schools must maintain records of:

  • Inspections and investigations
  • Identified unsafe conditions
  • Corrective actions taken
  • Employee training documentation

Records should be maintained for at least one year from generation.

Regulatory Inspections

When a school is inspected by a regulatory agency:

  • Report the inspection to the Superintendent
  • Verify inspector credentials
  • Comply with applicable regulations
  • Review all documentation with Superintendent

IIPP Maintenance

The Superintendent is responsible for maintaining and revising the IIPP. Each school site is responsible for implementing safety plans under their jurisdiction.

COVID-19 Prevention Procedures

Authority & Responsibility

The Superintendent has overall authority for implementing COVID-19 prevention procedures, with managers and supervisors responsible for maintaining procedures in their work areas.

Prevention Controls

COVID-19 is treated as an airborne infectious disease with controls including:

  • Remote work options
  • Physical distancing
  • Reducing indoor population density
  • Moving tasks outdoors
  • Implementing separate shifts

Case Response

Procedures include:

  • Immediate exclusion of COVID-19 cases
  • Contact tracing and notification
  • Testing availability
  • Face covering requirements

COVID-19 Workplace Protocols

Cleaning & Disinfection

  • Routinely clean commonly touched objects
  • Use EPA-approved disinfectants
  • Provide disposable wipes for employees
  • Follow manufacturer instructions
  • Ensure adequate cleaning supplies

Ventilation Requirements

  • Maximize outside air supply
  • Use MERV-13 or higher filters
  • Deploy HEPA filtration units where needed
  • Maximize air flow in vehicles

Outbreak Procedures

When three or more cases occur within 14 days:

  • Provide testing to all exposed employees
  • Require face coverings for exposed group
  • Offer respirators for voluntary use
  • Investigate and review COVID-19 policies
  • Implement additional ventilation measures

For major outbreaks (20+ cases in 30 days), additional measures include twice-weekly testing and physical distancing requirements.

Safety Resources & Contacts

Reference Documents

Each school develops specific programs including Blood Borne Pathogens, Confined Space Entry, Emergency Plans, Hazard Communication, and more.

Key Contacts

Safety Director: Barbara Martinez

Facilities Director: Jon Andereson

District Office: (831) 646-6553

School Principals

Pacific Grove High School: Mr. Greg O'Meara

Pacific Grove Middle School: Mr. Jason Tovani

Robert Down Elementary: Ms. Emily Tsai Brownfield

Forest Grove Elementary: Ms. Abbie Arbrun

Employees are encouraged to report any suspected safety hazards to their supervisor, safety representative/coordinator and/or school management.